From 93ff95123851ac45048eec5f77c17a0330b0847e Mon Sep 17 00:00:00 2001 From: Emma Daniels Date: Wed, 11 Feb 2026 16:14:54 +0100 Subject: [PATCH 1/7] update assignments --- docs/user-guide/assignments/Code_of_conduct.ipynb | 6 +++--- .../assignments/Research_proposal_intro.ipynb | 10 +++++++--- docs/user-guide/assignments/Sail_the_ship.ipynb | 3 +++ .../Virtualship_research_proposal.ipynb | 14 +++++++++----- 4 files changed, 22 insertions(+), 11 deletions(-) diff --git a/docs/user-guide/assignments/Code_of_conduct.ipynb b/docs/user-guide/assignments/Code_of_conduct.ipynb index bf2091573..fe0ef27ce 100644 --- a/docs/user-guide/assignments/Code_of_conduct.ipynb +++ b/docs/user-guide/assignments/Code_of_conduct.ipynb @@ -5,14 +5,14 @@ "metadata": {}, "source": [ "## Code of conduct\n", - "_As used during the Dynamical Oceanography 2025/26 course at Utrecht University_" + "_As used during the Dynamical Oceanography 2026/27 course at Utrecht University_" ] }, { "cell_type": "markdown", "metadata": {}, "source": [ - "_Please read this code of conduct, fill out the [parts between brackets] after consultation with your group, remove these italic sections, and then all individually upload a copy to Brightspace before Wednesday 18 February 13:00._ \n", + "_Please read this code of conduct, fill out the [parts between brackets] after consultation with your group, remove these italic sections, and then all individually upload a copy to Brightspace before Friday 20 February 17:00._ \n", "\n", "**Note that the Code of Conduct applies to the actual collaboration within your group in the VirtualShip Assignment; so is not about how you would work on the ship.**\n", "\n", @@ -23,7 +23,7 @@ "cell_type": "markdown", "metadata": {}, "source": [ - "This code of conduct has been decided by [NAMES] for their group project during the Virtual Ship Classroom and is enacted from [DD-MM-YYYY]. The procedure is based on [this exercise by Aurelia Moser](http://aureliamoser.com/aaas-guides/conduct/index.html).\n", + "This code of conduct has been decided by [NAMES] for their group project during the Virtual Ship Classroom and is enacted from [DD-MM-YYYY]. The procedure is based on an exercise by [Aurelia Moser](https://github.com/auremoser/aaas-guides/blob/master/CODE_OF_CONDUCT.md).\n", "\n", "Everyone taking part in the course and group discussions (mentors, helpers, coordinators, and learners) is required to conform to the following Code of Conduct. Coordinators will oversee adherence to this code throughout the course.\n", "\n", diff --git a/docs/user-guide/assignments/Research_proposal_intro.ipynb b/docs/user-guide/assignments/Research_proposal_intro.ipynb index 41469b224..af967d217 100644 --- a/docs/user-guide/assignments/Research_proposal_intro.ipynb +++ b/docs/user-guide/assignments/Research_proposal_intro.ipynb @@ -15,7 +15,7 @@ "\n", "Congratulations on receiving a student research grant for ship time on a scientific research vessel! This achievement is a testament to your hard work and commitment to advancing marine science. The opportunity will undoubtedly enhance your research and contribute significantly to our understanding of marine science. \n", "\n", - "You will have access to the ship for a three-week period—a duration identified as a favorable trade-off between research time and ensuring an enjoyable vessel experience. Your vessel will be equipped with two vessel-mounted ADCPs, a CTD, and can collect underway data of temperature and salinity from 2 meters below the hull of the ship. In addition, you can deploy XBTs and up to 30 Argo floats and/or 30 surface drifters. A detailed plan of your route, timing and required instruments needs to be sent in for approval/grading. \n", + "You will have access to the ship for a maximum of three weeks, period—a duration identified as a favorable trade-off between research time and ensuring an enjoyable vessel experience. Your vessel will be equipped with two vessel-mounted ADCPs, a CTD, and can collect underway data of temperature and salinity from 2 meters below the hull of the ship. In addition, you can deploy XBTs and up to 30 Argo floats and/or 30 surface drifters. A detailed plan of your route, timing and required instruments needs to be sent in for approval/grading. \n", "\n", "To get a taste of what it’s like to board a real vessel, you'll find some [general information that is shared with all cruise participants here](https://surfdrive.surf.nl/files/index.php/s/i2u2zqNNFECbOlJ)\n", "\n", @@ -28,7 +28,7 @@ "cell_type": "markdown", "metadata": {}, "source": [ - "In your grant application you’ve shown great potential, so you can choose to do your research [in any of these areas](https://surfdrive.surf.nl/files/index.php/s/808kAVvQUN6bH9u) or discuss your own idea with your teacher.\n", + "In your grant application you’ve shown great potential, so you can choose to do your research [in any of these areas](./case_studies_virtualship.ipynb) or discuss your own idea with your teacher.\n", "\n", "We’ve prepared some exercises to help you get familiar with the type of data that will be collected by the research vessel. Research is typically done on **station** while staying stationary for a period of time, or while moving over a **transect**. So let’s give you some more information on the different scientific instruments first. \n" ] @@ -158,7 +158,11 @@ { "cell_type": "markdown", "metadata": {}, - "source": [] + "source": [ + "![](https://www.nioz.nl/sites/default/files/styles/ratio_16_9_md/public/migrated-images/2023-01-16-packing.jpg?itok=NDkcxMBM)\n", + "![](https://www.nioz.nl/sites/default/files/styles/ratio_16_9_md/public/migrated-images/2023-01-23-container02.jpg?itok=1W9nQ7eU)\n", + "![](https://www.nioz.nl/sites/default/files/styles/ratio_16_9_md/public/migrated-images/2023-03-06-container-shifting.jpg?itok=OIuysnEm)" + ] } ], "metadata": { diff --git a/docs/user-guide/assignments/Sail_the_ship.ipynb b/docs/user-guide/assignments/Sail_the_ship.ipynb index 2a2d85772..6e48285eb 100644 --- a/docs/user-guide/assignments/Sail_the_ship.ipynb +++ b/docs/user-guide/assignments/Sail_the_ship.ipynb @@ -158,6 +158,9 @@ "\n", "The easiest way to do so is to use the bespoke VirtualShip planning tool. Enter the following command in Terminal: `virtualship plan EXPEDITION_NAME`.\n", "\n", + "```{tip}\n", + "Using the `virtualship plan` tool is optional. Advanced users can also edit the `expedition.yaml` file directly if preferred.\n", + "```\n", "\n", "### Ship speed\n", "\n", diff --git a/docs/user-guide/assignments/Virtualship_research_proposal.ipynb b/docs/user-guide/assignments/Virtualship_research_proposal.ipynb index 1fb181fba..01a912fa4 100644 --- a/docs/user-guide/assignments/Virtualship_research_proposal.ipynb +++ b/docs/user-guide/assignments/Virtualship_research_proposal.ipynb @@ -18,7 +18,9 @@ "cell_type": "markdown", "metadata": {}, "source": [ - "Please read the [Introduction](./Research_proposal_intro.ipynb) and fill out the Proposal below." + "```{note}\n", + "Please read the [Introduction](./Research_proposal_intro.ipynb) and fill out the Proposal below.\n", + "```" ] }, { @@ -35,7 +37,7 @@ "### Project Data\n", "1. **Title of the proposal**\n", "\n", - "Please choose an appropriate and concise title for the expedition that refers to the work area. \n", + "Please choose an appropriate and concise title for the expedition that refers to the work area or your research topic. \n", "\n", "2. **Cruise participants**\n", "\n", @@ -64,7 +66,7 @@ "[Argo float observations of basin-scale deep convection in the Irminger sea during winter 2011–2012](https://doi.org/10.1016/j.dsr.2015.12.012)\n", "\n", "\n", - "Note that your question does not have to be novel. The most important is that it is researchable with the expedition planned here. " + "Note that your question does not have to be novel. The most important is that it is researchable with the expedition planned here. You'll have data for the duration of your expedition and up to 6 weeks of Drifter and Argo float data. " ] }, { @@ -121,7 +123,7 @@ "source": [ "6. **Cruise period**\n", "\n", - "Please state the preferred year, season, and/or month(s) for the cruise, and provide reasons for restrictions to limited periods. Because we are sampling from reanalysis data, dates are limited from 1 Nov 2020 to present. \n" + "Please state the preferred year, season, and/or month(s) for the cruise, and provide reasons for restrictions to limited periods. Because we are sampling from reanalysis data, dates are available from 1993 to present, but we recommend choosing a period from 1 Nov 2020 to present. \n" ] }, { @@ -146,7 +148,9 @@ "cell_type": "markdown", "metadata": {}, "source": [ - "Remember to download your schedule from the MFP website using the Export button on the right in case you want to continue working with it." + "```{note}\n", + "Download your schedule from the MFP website using the Export button on the right (Export -> Export Coordinates -> DD) to continue working with it and/or import it to VirtualShip.\n", + "```" ] } ], From f5247011163b9bdd9e31762d9ef215baa195e94c Mon Sep 17 00:00:00 2001 From: Emma Daniels Date: Thu, 12 Feb 2026 08:08:27 +0100 Subject: [PATCH 2/7] fix notes --- docs/user-guide/assignments/Sail_the_ship.ipynb | 6 +++--- .../Virtualship_research_proposal.ipynb | 14 +++++++------- docs/user-guide/teacher-content/index.md | 2 +- 3 files changed, 11 insertions(+), 11 deletions(-) diff --git a/docs/user-guide/assignments/Sail_the_ship.ipynb b/docs/user-guide/assignments/Sail_the_ship.ipynb index 6e48285eb..8e0032e02 100644 --- a/docs/user-guide/assignments/Sail_the_ship.ipynb +++ b/docs/user-guide/assignments/Sail_the_ship.ipynb @@ -158,9 +158,9 @@ "\n", "The easiest way to do so is to use the bespoke VirtualShip planning tool. Enter the following command in Terminal: `virtualship plan EXPEDITION_NAME`.\n", "\n", - "```{tip}\n", - "Using the `virtualship plan` tool is optional. Advanced users can also edit the `expedition.yaml` file directly if preferred.\n", - "```\n", + "
\n", + "**TIP**: Using the `virtualship plan` tool is optional. Advanced users can also edit the `expedition.yaml` file directly if preferred.\n", + "
\n", "\n", "### Ship speed\n", "\n", diff --git a/docs/user-guide/assignments/Virtualship_research_proposal.ipynb b/docs/user-guide/assignments/Virtualship_research_proposal.ipynb index 01a912fa4..9b87190a6 100644 --- a/docs/user-guide/assignments/Virtualship_research_proposal.ipynb +++ b/docs/user-guide/assignments/Virtualship_research_proposal.ipynb @@ -18,9 +18,9 @@ "cell_type": "markdown", "metadata": {}, "source": [ - "```{note}\n", - "Please read the [Introduction](./Research_proposal_intro.ipynb) and fill out the Proposal below.\n", - "```" + "
\n", + "**IMPORTANT**: Please read the [Introduction](./Research_proposal_intro.ipynb) and fill out the Proposal below.\n", + "
" ] }, { @@ -132,7 +132,7 @@ "source": [ "7. **Scientific work program**\n", "\n", - "Please upload a screenshot of the MFP website inlcuding port of departure and arrival, all stations (and transects) and total time. Please indicate at each station what instruments you want to deploy (CTD, Argo float, drifter, XBT) and take the deployment time into account. If you plan to use Argo floats, please give the required depth and cycle duration. In case of the CTD the deployment time depends on the depth of the ocean. Note that transit times from the port of departure to the first station and from the last station in the working area to the port of arrival are regarded as work days at sea, so they are deducted from your three-week availability. " + "Please upload a screenshot of the MFP website inlcuding port of departure and arrival, all stations (and transects) and total time. Please indicate at each station what instruments you want to deploy (CTD, Argo float, drifter, XBT) and take the deployment time into account. If you plan to use Argo floats, please give the required depth and cycle duration. In case of the CTD the deployment time depends on the depth of the ocean. Note that transit times from the port of departure to the first station and from the last station in the working area to the port of arrival are regarded as work days at sea, so they are deducted from your (three-week) availability. " ] }, { @@ -148,9 +148,9 @@ "cell_type": "markdown", "metadata": {}, "source": [ - "```{note}\n", - "Download your schedule from the MFP website using the Export button on the right (Export -> Export Coordinates -> DD) to continue working with it and/or import it to VirtualShip.\n", - "```" + "
\n", + "**NOTE**: Download your schedule from the MFP website using the Export button on the right (Export -> Export Coordinates -> DD) to continue working with it and/or import it into VirtualShip.\n", + "
" ] } ], diff --git a/docs/user-guide/teacher-content/index.md b/docs/user-guide/teacher-content/index.md index d1f3eb7bf..10e8c0fe1 100644 --- a/docs/user-guide/teacher-content/index.md +++ b/docs/user-guide/teacher-content/index.md @@ -4,7 +4,7 @@ VirtualShip is used as part of the VirtualShip Classroom, that combines authenti All VirtualShip Classroom (VSC) material is open under an MIT licence and freely available! You can use the VSC to teach anything from a 4 hour masterclass up to an open assignment of more than 40 hours. Example assignments are available below and please feel free to customize anything offline or [contribute](../../contributing/index.md) to the assignments provided here. -Our core learning outcome is for students to appreciate the difficulty of measuring the ocean, making the VSC a valuable tool for students that will go into fieldwork, modelling or anything else. Additional Intended Learning Outcomes [(ILOs)](ILOs.ipnb) were formulated in collaboration with ocean scientists from the Royal Netherlands Institute for Sea Research [(NIOZ)](https://www.nioz.nl/en) and Utrecht University [(UU)](https://www.uu.nl/en). +Our core learning outcome is for students to appreciate the difficulty of measuring the ocean, making the VSC a valuable tool for students that will go into fieldwork, modelling or anything else. Additional Intended Learning Outcomes [(ILOs)](ILOs.ipynb) were formulated in collaboration with ocean scientists from the Royal Netherlands Institute for Sea Research [(NIOZ)](https://www.nioz.nl/en) and Utrecht University [(UU)](https://www.uu.nl/en). The 360 videos are available on our YouTube channel [**_@VirtualShip Classroom_**](https://www.youtube.com/@VirtualShipClassroom) and in high resolution upon request. The videos can be viewed in the classroom or at home using: From cba2f7bb1adc0ba6c331018486c059575f363526 Mon Sep 17 00:00:00 2001 From: Emma Daniels Date: Thu, 12 Feb 2026 08:46:27 +0100 Subject: [PATCH 3/7] add participant letter --- .../assignments/Research_proposal_intro.ipynb | 2 +- .../Virtualship_research_proposal.ipynb | 2 +- docs/user-guide/teacher-content/index.md | 10 +++--- docs/user-guide/teacher-content/letter.md | 36 +++++++++++++++++++ 4 files changed, 43 insertions(+), 7 deletions(-) create mode 100644 docs/user-guide/teacher-content/letter.md diff --git a/docs/user-guide/assignments/Research_proposal_intro.ipynb b/docs/user-guide/assignments/Research_proposal_intro.ipynb index af967d217..2f19e2b1d 100644 --- a/docs/user-guide/assignments/Research_proposal_intro.ipynb +++ b/docs/user-guide/assignments/Research_proposal_intro.ipynb @@ -17,7 +17,7 @@ "\n", "You will have access to the ship for a maximum of three weeks, period—a duration identified as a favorable trade-off between research time and ensuring an enjoyable vessel experience. Your vessel will be equipped with two vessel-mounted ADCPs, a CTD, and can collect underway data of temperature and salinity from 2 meters below the hull of the ship. In addition, you can deploy XBTs and up to 30 Argo floats and/or 30 surface drifters. A detailed plan of your route, timing and required instruments needs to be sent in for approval/grading. \n", "\n", - "To get a taste of what it’s like to board a real vessel, you'll find some [general information that is shared with all cruise participants here](https://surfdrive.surf.nl/files/index.php/s/i2u2zqNNFECbOlJ)\n", + "To get a taste of what it’s like to board a real vessel, you'll find some [general information that is shared with all cruise participants here](../teacher-content/letter.md)\n", "\n", "You might also like to watch the video clip about [Life on board a research ship (RRS Discovery)](https://youtu.be/IHM7JFWg9qw?feature=shared) or the one below. \n", "\n", diff --git a/docs/user-guide/assignments/Virtualship_research_proposal.ipynb b/docs/user-guide/assignments/Virtualship_research_proposal.ipynb index 9b87190a6..31c8e127a 100644 --- a/docs/user-guide/assignments/Virtualship_research_proposal.ipynb +++ b/docs/user-guide/assignments/Virtualship_research_proposal.ipynb @@ -114,7 +114,7 @@ "A map and cruise plan can be created through [the NIOZ MFP website](https://nioz.marinefacilitiesplanning.com/cruiselocationplanning#)\n", "\n", "Documentation on how to use the website can be found [here](https://surfdrive.surf.nl/files/index.php/s/84TFmsAAzcSD56F) and you can watch the video below.\n", - "" + "" ] }, { diff --git a/docs/user-guide/teacher-content/index.md b/docs/user-guide/teacher-content/index.md index 10e8c0fe1..9e6c07efb 100644 --- a/docs/user-guide/teacher-content/index.md +++ b/docs/user-guide/teacher-content/index.md @@ -16,12 +16,12 @@ The VSC design focuses on creating didactically sound, authentic learning experi We evaluated in several (under)graduate courses and find that the VirtualShip Classroom is highly engaging, and students report on enhanced confidence and knowledge [(Daniels et al. 2025)](https://current-journal.com/articles/10.5334/cjme.121). -```{nbgallery} ---- -maxdepth: 2 -caption: Teaching material ---- +```{toctree} +:maxdepth: 1 +:caption: Teaching materials + ILOs.ipynb +letter.md ``` ```{nbgallery} diff --git a/docs/user-guide/teacher-content/letter.md b/docs/user-guide/teacher-content/letter.md new file mode 100644 index 000000000..9e9521f8f --- /dev/null +++ b/docs/user-guide/teacher-content/letter.md @@ -0,0 +1,36 @@ +# Information for cruise participants + +```{note} +The following information is not important for the VirtualShip expedition and exam but could be useful for your future career or the science communication article you might write. +``` + +**Safety and Security regulations:** Safety and security on board are paramount, and all cruise participants are required to follow a basic ‘Survival at Sea’ course prior to departure. A valid Medical Certificate is mandatory. Furthermore, additional safety instruction and training will take place on board at the beginning of each cruise. All participants must take part in this safety instruction. Safety is everyone’s responsibility. Failure to obey the rules can result in being expelled from the ship. + +**Personal details:** To comply with international requirements, certain personal details of the persons joining the vessel are required. This includes passport information and personal information for immigration and customs when in foreign ports and information on food preferences and allergies for catering on board. Your passport will likely remain with the purser while onboard the ship. + +**Medical facilities:** The medical facilities onboard are very limited and depending on the cruise location it will not be possible to get assistance from shore-based doctors. Dietary restrictions needing special food products may be a problem as well due to limited storage space on board and working space in the galley. As a consequence, certain medical conditions and/or allergies cannot be accommodated on board. If you have listed medical conditions or allergies that pose a problem you will be contacted to discuss the issues. + +**Onboard, cabin:** All cabins have their own private toilet (with toilet paper) and shower. On arrival on board, cabins should be found clean, with clean bedding and towels provided. Bring your own toiletries, toilet soap, medication, vitamins, sunscreen, etc. The sheets and duvet covers will be washed by the steward at the end of the cruise. During the cruise and before disembarkation, participants have to clean their own cabin and bathroom facilities. Please clean your cabin thoroughly before you leave the ship; the state of the cabin will be checked by the chief mate. For the washing of personal clothing and bedding, free laundry facilities are available on board. + +**Onboard, meals:** the main meal is served during lunchtime. Breakfast will be Dutch standard. In the evening a hot snack will be served with the meal. Meal times are Breakfast: 07:30 – 08:00; Lunch: 12:30 – 13:00; Evening meal: 18:00 – 18:30. The tap water on the ship is safe for drinking. The ship provides tea, coffee, mineral water, soft drinks, fruit juice etc. For those working during the night, food can be made available at other times. Please discuss this with the cook well in advance. +Alcohol policy: No alcoholic beverages are available onboard. It is also not allowed to bring your own alcohol for consumption on board. + +**Smoking:** Smoking is prohibited inside the accommodation. The captain may, in close consultation with the chief scientist and the crew and if safety allows, appoint certain designated smoking areas on deck and in the accommodation at the start of every cruise. + +**Cleaning equipment and lab containers:** Every science party has to make sure that the equipment and lab containers that were used during the cruise are cleaned thoroughly before leaving the ship. The next team is entitled to find equipment and labs in good working conditions. + +**Dangerous goods on board:** Onboard, dangerous goods such as chemicals will be stored under the supervision of the chief officer. The dangerous goods lockers in the wet lab will be locked during port calls. All dangerous goods brought on board can only be transferred to the dangerous goods lockers in the presence of the chief officer, who holds the key. All dangerous goods need to be labelled properly, stating the name of the substance, the person responsible and the date when the substance will be taken off the vessel. Before the end of the cruise, the chief officer will check the dangerous goods lockers to make sure all items are removed as intended. + +**E-mail, internet and telephone facilities:** Email size limitation is 5Mb. Please avoid sending large pictures or videos because this will clog up the system. An occasional phone call from the ship can be made free of charge. Please note that bandwidth-consuming applications such as WhatsApp calls or streaming of music and/or video is not permitted. These are essential steps to take before joining: +- Administrator Rights: Verify that you have administrator rights on your computer, as this is necessary for installing printers and changing network settings. +- Work Email Authentication: Ensure that your work email authentication is not reliant on SMS. Please have your institution’s authentication app (e.g., OKTA Verify, Microsoft Authenticator) installed and configured on your mobile device before departure. +- Password Expiry: Check the expiry dates of your passwords. It’s more convenient to update them while onshore, so try to renew them before you leave. + +**Safety boots/safety helmets:** safety boots are mandatory while working on deck. Participants need to bring their own safety boots. Helmets are available on board and are to be worn during all hoisting activities on deck. Safety shoes cannot be worn inside the accommodation, so please bring comfortable footwear suitable for inside the accommodation. +Substance abuse: there is zero tolerance for drug abuse. + +**Sexual harassment:** there is zero tolerance for any sort of harassment. In case of harassing situations observed, the chief scientist and the master are the contact person and confidential mediators. + +**Cruise summary report and cruise Report:** cruise summary and cruise reports are required for all cruises. In your case you might suffice with a presentation and uploading the slides. The chief scientist is responsible for providing copies for those countries that provided diplomatic clearance (as requested in the Notification of Diplomatic Clearance). +End of cruise duties: Make sure that all scientific work is stored, packed and labelled. Make sure that all goods to be shipped are prepared, properly packed and labelled. Clean labs and cabins before leaving the vessel. + From 54cce65c0fee9c3ad833ccf30f60960837271f12 Mon Sep 17 00:00:00 2001 From: "pre-commit-ci[bot]" <66853113+pre-commit-ci[bot]@users.noreply.github.com> Date: Thu, 12 Feb 2026 07:47:02 +0000 Subject: [PATCH 4/7] [pre-commit.ci] auto fixes from pre-commit.com hooks for more information, see https://pre-commit.ci --- docs/user-guide/teacher-content/letter.md | 8 ++++---- 1 file changed, 4 insertions(+), 4 deletions(-) diff --git a/docs/user-guide/teacher-content/letter.md b/docs/user-guide/teacher-content/letter.md index 9e9521f8f..57832c230 100644 --- a/docs/user-guide/teacher-content/letter.md +++ b/docs/user-guide/teacher-content/letter.md @@ -6,13 +6,13 @@ The following information is not important for the VirtualShip expedition and ex **Safety and Security regulations:** Safety and security on board are paramount, and all cruise participants are required to follow a basic ‘Survival at Sea’ course prior to departure. A valid Medical Certificate is mandatory. Furthermore, additional safety instruction and training will take place on board at the beginning of each cruise. All participants must take part in this safety instruction. Safety is everyone’s responsibility. Failure to obey the rules can result in being expelled from the ship. -**Personal details:** To comply with international requirements, certain personal details of the persons joining the vessel are required. This includes passport information and personal information for immigration and customs when in foreign ports and information on food preferences and allergies for catering on board. Your passport will likely remain with the purser while onboard the ship. +**Personal details:** To comply with international requirements, certain personal details of the persons joining the vessel are required. This includes passport information and personal information for immigration and customs when in foreign ports and information on food preferences and allergies for catering on board. Your passport will likely remain with the purser while onboard the ship. **Medical facilities:** The medical facilities onboard are very limited and depending on the cruise location it will not be possible to get assistance from shore-based doctors. Dietary restrictions needing special food products may be a problem as well due to limited storage space on board and working space in the galley. As a consequence, certain medical conditions and/or allergies cannot be accommodated on board. If you have listed medical conditions or allergies that pose a problem you will be contacted to discuss the issues. **Onboard, cabin:** All cabins have their own private toilet (with toilet paper) and shower. On arrival on board, cabins should be found clean, with clean bedding and towels provided. Bring your own toiletries, toilet soap, medication, vitamins, sunscreen, etc. The sheets and duvet covers will be washed by the steward at the end of the cruise. During the cruise and before disembarkation, participants have to clean their own cabin and bathroom facilities. Please clean your cabin thoroughly before you leave the ship; the state of the cabin will be checked by the chief mate. For the washing of personal clothing and bedding, free laundry facilities are available on board. -**Onboard, meals:** the main meal is served during lunchtime. Breakfast will be Dutch standard. In the evening a hot snack will be served with the meal. Meal times are Breakfast: 07:30 – 08:00; Lunch: 12:30 – 13:00; Evening meal: 18:00 – 18:30. The tap water on the ship is safe for drinking. The ship provides tea, coffee, mineral water, soft drinks, fruit juice etc. For those working during the night, food can be made available at other times. Please discuss this with the cook well in advance. +**Onboard, meals:** the main meal is served during lunchtime. Breakfast will be Dutch standard. In the evening a hot snack will be served with the meal. Meal times are Breakfast: 07:30 – 08:00; Lunch: 12:30 – 13:00; Evening meal: 18:00 – 18:30. The tap water on the ship is safe for drinking. The ship provides tea, coffee, mineral water, soft drinks, fruit juice etc. For those working during the night, food can be made available at other times. Please discuss this with the cook well in advance. Alcohol policy: No alcoholic beverages are available onboard. It is also not allowed to bring your own alcohol for consumption on board. **Smoking:** Smoking is prohibited inside the accommodation. The captain may, in close consultation with the chief scientist and the crew and if safety allows, appoint certain designated smoking areas on deck and in the accommodation at the start of every cruise. @@ -22,6 +22,7 @@ Alcohol policy: No alcoholic beverages are available onboard. It is also not all **Dangerous goods on board:** Onboard, dangerous goods such as chemicals will be stored under the supervision of the chief officer. The dangerous goods lockers in the wet lab will be locked during port calls. All dangerous goods brought on board can only be transferred to the dangerous goods lockers in the presence of the chief officer, who holds the key. All dangerous goods need to be labelled properly, stating the name of the substance, the person responsible and the date when the substance will be taken off the vessel. Before the end of the cruise, the chief officer will check the dangerous goods lockers to make sure all items are removed as intended. **E-mail, internet and telephone facilities:** Email size limitation is 5Mb. Please avoid sending large pictures or videos because this will clog up the system. An occasional phone call from the ship can be made free of charge. Please note that bandwidth-consuming applications such as WhatsApp calls or streaming of music and/or video is not permitted. These are essential steps to take before joining: + - Administrator Rights: Verify that you have administrator rights on your computer, as this is necessary for installing printers and changing network settings. - Work Email Authentication: Ensure that your work email authentication is not reliant on SMS. Please have your institution’s authentication app (e.g., OKTA Verify, Microsoft Authenticator) installed and configured on your mobile device before departure. - Password Expiry: Check the expiry dates of your passwords. It’s more convenient to update them while onshore, so try to renew them before you leave. @@ -29,8 +30,7 @@ Alcohol policy: No alcoholic beverages are available onboard. It is also not all **Safety boots/safety helmets:** safety boots are mandatory while working on deck. Participants need to bring their own safety boots. Helmets are available on board and are to be worn during all hoisting activities on deck. Safety shoes cannot be worn inside the accommodation, so please bring comfortable footwear suitable for inside the accommodation. Substance abuse: there is zero tolerance for drug abuse. -**Sexual harassment:** there is zero tolerance for any sort of harassment. In case of harassing situations observed, the chief scientist and the master are the contact person and confidential mediators. +**Sexual harassment:** there is zero tolerance for any sort of harassment. In case of harassing situations observed, the chief scientist and the master are the contact person and confidential mediators. **Cruise summary report and cruise Report:** cruise summary and cruise reports are required for all cruises. In your case you might suffice with a presentation and uploading the slides. The chief scientist is responsible for providing copies for those countries that provided diplomatic clearance (as requested in the Notification of Diplomatic Clearance). End of cruise duties: Make sure that all scientific work is stored, packed and labelled. Make sure that all goods to be shipped are prepared, properly packed and labelled. Clean labs and cabins before leaving the vessel. - From 824450ed0a4a02428e925afa2c0b0bd6d82ccd19 Mon Sep 17 00:00:00 2001 From: Emma Daniels Date: Thu, 12 Feb 2026 08:56:02 +0100 Subject: [PATCH 5/7] add research proposal again --- docs/user-guide/assignments/Research_Proposal_only.ipynb | 6 +++++- docs/user-guide/assignments/index.md | 1 + 2 files changed, 6 insertions(+), 1 deletion(-) diff --git a/docs/user-guide/assignments/Research_Proposal_only.ipynb b/docs/user-guide/assignments/Research_Proposal_only.ipynb index 21eb5b09a..7b8e86919 100644 --- a/docs/user-guide/assignments/Research_Proposal_only.ipynb +++ b/docs/user-guide/assignments/Research_Proposal_only.ipynb @@ -4,7 +4,11 @@ "cell_type": "markdown", "metadata": {}, "source": [ - "# Research Proposal for student grant" + "# Research Proposal for student grant\n", + "\n", + "
\n", + "**Note**: This can be used as a separate exercise in the VirtualShip Classroom where students don't interact with VirtualShip but only write a proposal\n", + "
" ] }, { diff --git a/docs/user-guide/assignments/index.md b/docs/user-guide/assignments/index.md index 20a271cd3..aacd2dbf5 100644 --- a/docs/user-guide/assignments/index.md +++ b/docs/user-guide/assignments/index.md @@ -6,6 +6,7 @@ maxdepth: 1 caption: Assignments --- Research_proposal_intro.ipynb +Research_proposal_only.ipynb Virtualship_research_proposal.ipynb sciencecommunication_assignment.ipynb Code_of_conduct.ipynb From 878499e7cf44433403f25c3e6bec5ea212d0ca33 Mon Sep 17 00:00:00 2001 From: j-atkins <106238905+j-atkins@users.noreply.github.com> Date: Thu, 12 Feb 2026 15:39:22 +0100 Subject: [PATCH 6/7] note on CTD_BGC --- docs/user-guide/assignments/Research_proposal_intro.ipynb | 5 +++++ 1 file changed, 5 insertions(+) diff --git a/docs/user-guide/assignments/Research_proposal_intro.ipynb b/docs/user-guide/assignments/Research_proposal_intro.ipynb index 2f19e2b1d..ea24bbfc3 100644 --- a/docs/user-guide/assignments/Research_proposal_intro.ipynb +++ b/docs/user-guide/assignments/Research_proposal_intro.ipynb @@ -97,6 +97,11 @@ "\n", "In total, therefore, you can expect a CTD deployment to take approximately 50 minutes.\n", "\n", + "\n", + "
\n", + "**Note**: If you are deploying CTDs in both standard and biogeochemical configurations (`CTD` and `CTD_BGC`), you only need to factor in the 50 minutes **once** per waypoint, as both can be deployed on the same cast.\n", + "
\n", + "\n", "" ] }, From be575eca1dae7661464b24f0dd4b2ce5b267bdac Mon Sep 17 00:00:00 2001 From: j-atkins <106238905+j-atkins@users.noreply.github.com> Date: Thu, 12 Feb 2026 15:44:57 +0100 Subject: [PATCH 7/7] internal link --- docs/user-guide/assignments/Research_proposal_intro.ipynb | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/docs/user-guide/assignments/Research_proposal_intro.ipynb b/docs/user-guide/assignments/Research_proposal_intro.ipynb index ea24bbfc3..3f3a3f539 100644 --- a/docs/user-guide/assignments/Research_proposal_intro.ipynb +++ b/docs/user-guide/assignments/Research_proposal_intro.ipynb @@ -99,7 +99,7 @@ "\n", "\n", "
\n", - "**Note**: If you are deploying CTDs in both standard and biogeochemical configurations (`CTD` and `CTD_BGC`), you only need to factor in the 50 minutes **once** per waypoint, as both can be deployed on the same cast.\n", + "**Note**: If you are deploying CTDs in both standard and biogeochemical configurations (`CTD` and `CTD_BGC`) in your [VirtualShip expeditions](./Sail_the_ship.ipynb), you only need to factor in the 50 minutes **once** per waypoint, as both can be deployed on the same cast.\n", "
\n", "\n", ""