Merge pull request #413 from openmodelingfoundation/charter-amendment-20220317-3

Charter amendment: join/leave ECS

Author: alee

content/en/about/community/index.md

@@ -41,11 +41,11 @@ The Executive Committee ensures that the activities of the Open Modeling Foundat
 [Contribute to the Cyberinfrastructure Working Group discussion on GitHub](https://github.com/openmodelingfoundation/openmodelingfoundation.github.io/discussions/categories/cyberinfrastructure)
 ##### __[Contact OMF to join a Working Group](mailto:support@openmodelingfoundation.org)__
 
-## Affiliated Early Career Scholars
+## Early Career Scholars
 
-The Affiliated Early Career Scholars program helps the Open Modeling Foundation support student and early career development.
+The Early Career Scholars program helps the Open Modeling Foundation support student and early career development.
 
-##### __[More information]({{< ref "/governance/charter/#affiliated-early-career-scholars" >}})__
+##### __[More information]({{< ref "/governance/charter/#early-career-scholars" >}})__
 ##### __[Contact OMF to join](mailto:support@openmodelingfoundation.org)__
 
 ## Open Modeling Foundation Affiliates

content/en/about/executive-committee/index.md

@@ -58,8 +58,7 @@ Allen also works to improve the state of open, transparent, reusable, and reprod
 
 </div>
 
-##### **Affiliated Early Career Scholars Representative**
-
+##### __Early Career Scholars Representative__
 _To be announced later_
 
 <br>

content/en/governance/charter/_index.md

@@ -203,7 +203,7 @@ The Open Modeling Foundation is composed of organizations, individual modeling s
 - It should represent the diversity of individuals within the broad modeling community, and intentionally facilitate participation of diverse communities historically underrepresented within modeling science.
 - It should enable and promote modeling science that benefits both human and natural systems on our planet.
 
-The policies and activities of Open Modeling Foundation are administered by shared, multi-level governance that includes an **Executive Director** (ED), an **Executive Committee** (EC), a **Members Council** (MC), and several **Working Groups**. The Members Council is the primary OMF governing body, responsible for approving policies, procedures, and standards. The Executive Committee manages and administers OMF activities, following policies, procedures, and standards approved by the Members Council. The Director and Executive committee are assisted by a Project Coordinator and a Cyberinfrastructure Support team. The working groups will organize key activity sets of the OMF. Additionally, next-generation scientists can participate in the activities of the OMF through an **Affiliated Student Association**. Organizations that do not wish to become full members, and individuals who do not wish to join a working group can still be associated with the OMF to a more limited extent as OMF **Affiliates**. This organization is represented schematically in the [attached diagram](https://docs.google.com/viewer?url=https://github.com/openmodelingfoundation/openmodelingfoundation.github.io/files/6462528/OMF_org.pdf).
+The policies and activities of Open Modeling Foundation are administered by shared, multi-level governance that includes an **Executive Director** (ED), an **Executive Committee** (EC), a **Members Council** (MC), and several **Working Groups**. The Members Council is the primary OMF governing body, responsible for approving policies, procedures, and standards. The Executive Committee manages and administers OMF activities, following policies, procedures, and standards approved by the Members Council. The Director and Executive committee are assisted by a Project Coordinator and a Cyberinfrastructure Support team. The working groups will organize key activity sets of the OMF. Additionally, early career next-generation scientists can participate in the activities of the OMF through the **OMF Early Career Scholars**. Organizations that do not wish to become full members, and individuals who do not wish to join a working group can still be associated with the OMF to a more limited extent as OMF **Affiliates**. This organization is represented schematically in the [attached diagram](https://docs.google.com/viewer?url=https://github.com/openmodelingfoundation/openmodelingfoundation.github.io/files/6462528/OMF_org.pdf).
 
 ### Members Council
 
@@ -242,7 +242,7 @@ Non-voting members of the Executive Committee are composed of:
 - the Executive Director (who may vote to break ties in the EC),
 - the Administrative Coordinator,
 - a representative of the Cyberinfrastructure and Education Support team, and
-- a representative from the OMF Affiliated Early Career Scholars
+- a representative from the OMF Early Career Scholars
 
 The Executive Committee ensures that the activities of the Open Modeling Foundation further its vision, mission, and goals as expressed in this charter. It oversees all elections and any other selection of individuals involved in OMF activities to ensure that qualified, ethical individuals who are dedicated to the foundation's vision, mission, and goals are chosen to fill their roles in the OMF. It also oversees the Working Group activities to ensure that they are carrying out their respective responsibilities in an appropriate and effective manner, consistent with the vision, mission, and goals of the OMF. The Executive Committee receives and evaluates all nominations for membership in the Open Modeling Foundation, and submits them to the Members Council for review and approval vote. The Executive Committee identifies potential ED candidates and proposes them to the MC. The Executive Committee also assists the ED in managing funding and financial expenditures of the OMF, in accordance with the OM vision, mission, and goals. The Executive Committee may propose changes to the OMF Charter for review and approval by the Membership Council.
 
@@ -281,9 +281,11 @@ adoption of OMF standards, and ways to best deploy these tools to enable their u
 
 The Early Career Scholars helps the Open Modeling Foundation to support student and early career development. The ECS is open to any student enrolled in an institution of higher learning (e.g., college or university) or early career scholar. The ECS provides input to Working Groups and the Executive Committee. The ECS can organize student-focused programs and events, assisted by the Administrative Coordinator and EOWG. Members of the ECS elect a leader to represent the ECS on the Executive Committee.
 
-#### Joining and Leaving the Affiliated Early Career Scholars
+#### Joining and Leaving the Early Career Scholars
 
-**ADD PROCEDURES TO JOIN AND LEAVE**
+Individuals may request to become a member of the Open Modeling Foundation Early Career Scholars by a written notification of request to the OMF Administrative Coordinator, with approval of the Executive Committee. Any individuals seeking to join the ECS must agree to support the mission, goals, ethics, and values of the OMF, as described in this charter and the OMF values statement, to promote OMF approved standards, and to provide professional recognition to researchers engaged in standards-based modeling. An individual intending to leave the ECS should notify the Administrative Coordinator in writing of this intent.
+
+An individual can be suspended or permanently removed from the Open Modeling Foundation ECS if they are found to engage in illegal or unethical practice, violate the Open Modeling Foundation Values, become inactive by failing to participate in ECS meetings or other activities for two consecutive years without excused absence, or becoming no longer qualified for membership as an ECS. A request to consider removing an ECS member can be made by the ECS leadership in the form of a letter to the Executive Committee, describing the reasons why removal should be considered. The Executive Committee will review the request, compile relevant information from all parties, and refer the matter to a vote of the Members Council with a recommendation to approve or deny the request. A vote of the majority of at least two-thirds of the valid votes cast in a meeting at which at least two-thirds of the Members Council participates is needed to remove an individual from the Open Modeling Foundation ECS. If the Members Council votes to remove an individual from the ECS, removal is effective immediately. There is no appeal to this vote of removal. However, after a period of not less than one year, an individual can request to rejoin the Open Modeling Foundation ECS. Such a request will be considered like any new request to join the ECS.
 
 ### Open Modeling Foundation Affiliates
 

content/en/governance/working-groups.md

@@ -24,7 +24,7 @@ The Certification Working Group (CWG) develops and administers programs to certi
 
 ### Education and Outreach Working Group
 
-The Education and Outreach Working Group (EOWG) helps OMF member organizations reach and train next generation scholars and ensure proactive outreach to groups and nationalities that are underrepresented in modeling science. Depending on available resources, it may develop and deploy educational and training materials, organize workshops, symposia, clinics, and other promotional or engagement events to disseminate OMF standards and help modeling scientists meet those standards. The EOWG coordinates with the SWG to ensure that standards adopted by the OMF are supported by appropriate training and educational programs, and accessible via the OMF Science Gateway. The EOWG coordinates with the OMF Affiliated Students Association to develop programs to support early-career scientists. Depending on available resources, such programs may include scholarships to attend trainings in standards-based modeling or presenting standards-based modeling research at professional meetings.
+The Education and Outreach Working Group (EOWG) helps OMF member organizations reach and train next generation scholars and ensure proactive outreach to groups and nationalities that are underrepresented in modeling science. Depending on available resources, it may develop and deploy educational and training materials, organize workshops, symposia, clinics, and other promotional or engagement events to disseminate OMF standards and help modeling scientists meet those standards. The EOWG coordinates with the SWG to ensure that standards adopted by the OMF are supported by appropriate training and educational programs, and accessible via the OMF Science Gateway. The EOWG coordinates with the OMF Early Career Scholars to develop programs to support early-career scientists. Depending on available resources, such programs may include scholarships to attend trainings in standards-based modeling or presenting standards-based modeling research at professional meetings.
 
 ### Cyberinfrastructure Working Group