Lunch & Code at uSwitch

Lunch & Code Checklist

• (James) Ensure lunch is ordered by Friday 11am -- have it arrive for midday.

People required

• Someone to do intros and announcements
• Someone who can direct people through the entrance
• Someone to be responsible for photo taking

Three days before

• Leave comment on Meetup event page asking people to adjust their RSVP if they can no longer make it.
• Send an email to all those who have RSVPed Yes asking them to adjust their RSVP if they can no longer make it.

Before event

• Arrive 1 hr earlier to put stacking chairs out
• Put signs for QCL by the door into the kitchen
• Ensure that all personal possessions have been moved out of the main room
• Ensure there are paper napkins and disposable plates and cutlery are available
• Prepare some information on 'Next events', Slack and social media on the whiteboard

During event

• Intro (important to always do these):
  • toilets
  • fire exits
  • name tags
  • photo policy
  • coffee
  • Slack
  • next events
  • remind people to clean up once they've eaten lunch & before they leave (point out bins)
  • introduce the speaker
• Facilitate q&a after the talk
• After talk: ask if anyone is looking for others to join them / pairing etc
• Take a count of how many people attended (organizers, guests and hosts)
• Make sure everyone is having a good time
• Take photos!! (We almost always forget to do this!!)

After event

• Re-stack chairs
• Clean up all rubbish into bins after event
• Wash up dishes